Minutes

• Revision of standards based on input from BLC COI Colleagues
• Discussed responses from each institution item by item
• Modified standards to assimilate pertinent changes
• Discussed the reformatting of the existing document
• Discussed Barbra's input about the virtual catalog
• Discussed the lack of responses to the "incentives" issue

• Draft will be submitted to BLC COI Listserv on March 29, 2004
• General consensus that the BLC Celebration will provide a forum for additional input on the revised draft

• Revision of standards compiled by Karen from various sources based on Barbara's input
• Discussed and edited the list item by item for submission to the BLC COI listserv for feedback

• Discussion on incentives based on Barbara's input
• In the spirit of resource sharing, the group agreed that competition could be problematic
• General consensus to solicit ideas from the COI about what incentives seem appropriate.

• Kathy will prioritize the list
• Reduce to the ten most pertinent for the BLC

• Draft will be submitted to BLC COI Listserv on February 9
• Ten days was deemed sufficient time for adequate feedback

A draft of 'best practices' compiled by Kathryn Ridenour from various sources was discussed. General consensus was that the purpose of these best practices would be to support the standards that we must establish as directed in our charge. This draft will be revised as discussed.

A discussion of standards then occurred. A set of standards established by SHARES on Interlending and Document Supply procedures was discussed as it might apply to the BLC consortium group. Adaptations to these standards were drafted for our group. Karen Jensen will seek permission to use these standards as a basis of our own.

Anne Kenney agreed to write prefatory material for the best practices and standards that we plan to put forth in our first report due Feb. 5th, 2004

Diane Klaiber agreed to investigate VUC circulation policies, to communicate a couple of questions to the BLC management council about our direction, and to make arrangements for our next meeting.

Next meeting will be via conference call on January 13th from 1-3 PM.

• Barbara Preece introduced her new assistant, Diane Klaiber.
• B. Preece provided background information on Library Directors' desire for the BLC office to address Resource Sharing standards.
• B. Preece briefed Task Force members on their charge, board liason, time period and report date schedule. She also included BLC board meeting dates in December and February that could be pertinent for liason contact.
• B. Preece distributed guideline packets to all members.
• D. Klaiber offered her assistance in the process and instructed members on procedures for submitting minutes and requests for conference calls and room reservation booking.
• Members discussed the need for such standards and decided on an initial approach. They established the fact finding emphasis should be on Lending practices in each ILL office. The process may include telephone interviews or questionnaires directed at Consortium member libraries establishing present practices and general feedback on each institution's internal ILL procedures.
  TF Members will create an instrument based on already established models for Best Practices:
  -Anne- Mary Jackson model
  -Kathy - CAUL model
  -Karen- Shares model
  
• TF members will communicate their findings via email on or before Nov.26 in preparation for the Dec. 2nd meeting.
• Next Meeting: Dec 2, BPL, Room CO4 1-3 P.M. The members decided on the BPL for future meetings based on convenience for all.