The MIT Libraries seek an entrepreneurial and enthusiastic Archivist to join the service‐oriented and innovative staff of the Institute Archives and Special Collections. The Collections Archivist will ensure the acquisition, management, description, and access to archival collections in both analog and digital form, and will coordinate activities of the records management program as it transitions to digital processes. The current “Digital MIT” initiative to transform processes to digital has increased the Institute’s need for enhanced archival and records management activities.

RESPONSIBILITIES: Reporting to the Associate Head, Institute Archives and Special Collections, the Collections Archivist will work with staff in the Archives, Libraries, and the Institute in defining best practices and procedures related to archival content management, both in analog and digital form. S/he will contact offices, faculty and staff regarding archival content of enduring historical value, and participate in donor solicitation. S/he will act as primary liaison to MIT Libraries’ subject liaisons for issues regarding archival collection development and management. The Collections Archivist will prepare and manage transfer of archival collections, including coordinating the gift agreement process; accession and prepare collections for use utilizing the Archivists’ Toolkit; review rights and access issues; and prepare descriptions for finding aids. S/he will develop and document procedures and workflows and create and update web content and manuals to support effective collection development and management of content. S/he will work closely with the Metadata Archivist and Digital Archivist, participating in accessioning/ingesting born‐digital content as assigned. In coordinating activities of the records management program, the Collections Archivist will work with offices regarding records retention in order to ensure legal and administrative needs and lead efforts to create records schedules, and will manage the temporary‐records storage program, maintaining documentation, permissions, and annual destructions. The Collections Archivist is expected to keep current with emerging standards and best practices in the field. As a contributing Archives and Libraries staff member s/he will staff the Archives reference desk and assist with outreach efforts and will participate in committees and projects within MIT Libraries and beyond. The Collections Archivist will have direct supervisory responsibility for one Archives Technician.

QUALIFICATIONS: Required ‐ALA‐accredited MLS/MLIS or Masters degree in history or relevant subject/field. Minimum two years professional‐level experience acquiring and managing archival material in an archives or library. Demonstrated knowledge of archival and records management theory and practice including issues related to intellectual property, ethics, content management, preservation, and access. Experience with an archival content management system and technologies applicable for the archival environment. Experience with records management and electronic records issues. Experience with descriptive metadata standards including MARC, DACS, Dublin Core. Demonstrated knowledge of data structure standards relevant to archival control of digital collection material (ex. EAD, MODS, METS, PREMIS). Experience with relational databases. Excellent interpersonal skills, including ability to collaborate effectively within and across organizational boundaries, to work successfully with a diverse population, and to exercise appropriate diplomacy and tact in working with a wide variety of customers. Strong communication skills including ability to write and document clearly. Strong organizational and analytical skills with proven success in independently prioritizing work and managing competing deadlines. Demonstrated ability to be flexible, tolerate ambiguity, adapt to change and successfully work in a fast‐paced, dynamic environment. Ability to regularly lift and move records boxes weighing up to 40 pounds. Preferred ‐Supervisory experience. Experience with Archivists’ Toolkit. Experience with DSpace software platform. Experience working in an academic institution. Knowledge of the history of science and technology.

SALARY AND BENEFITS: $51,000 minimum. Actual salary and appointment level (Librarian I or II) will depend on qualifications and experience. MIT offers excellent benefits including a choice of health and retirement plans, a dental plan, tuition assistance and a relocation allowance. The MIT Libraries affords a flexible and collegial working environment and fosters professional growth of its staff with management training and travel funding for professional meetings.

APPLICATION PROCESS: Apply online at: http://hrweb.mit.edu/staffing/. Please include cover letter, resume, and contact information for three references. Review of applications will begin February 27, 2012 and continue until position is filled. MIT is strongly and actively committed to diversity within its community and particularly encourages applications from qualified women and minority candidates.

Through a culture that encourages innovation and collaboration, the MIT Libraries are redefining the role of the 21^st century library – making collections more accessible than ever before, and shaping the future of scholarly research. Library staff, at all levels, contribute to this spirit of innovation and to the mission of promoting learning, discovery and the advancement of knowledge at MIT and beyond. “Reinventing the Research Library: The MIT Libraries in the 21^st Century” is a short video that looks at how the Libraries are expanding beyond their traditional role to shape 21^st century research library ‐‐creating innovative services, reaching out to students and faculty, and leading efforts to increase global access to MIT’s scholarly work.

The Institute Archives and Special Collections is a collegial and entrepreneurial Department in the MIT Libraries. It serves as the premier source of reliable historical information about MIT including manuscripts and other materials such as video, audio, and digital content. To that end, the Archives identifies, collects, and preserves records, regardless of format that document the history of MIT, its people, and their work. The Institute Archives promotes the use of these resources and makes them widely available to the MIT community and researchers around the globe. The Department is committed to developing new strategies for documenting MIT and to providing seamless access to its collections in order to support administration, research, and teaching at MIT.

The MIT Libraries support the Institute's programs of research and study with holdings of more than 2.9 million print volumes and 3.1 million special format items, and terabytes of MIT‐owned digital content. In addition, rare special collections, Institute records, historical documents, and papers of noted faculty are held in the Institute Archives and Special Collections. Library resources and services are accessible to students and researchers through the Libraries’ website (http://libraries.mit.edu/), and library spaces are widely available for both collaborative work and quiet study. Traditional library resources are supplemented by innovative services for bioinformatics, GIS, metadata, social science data, and research data management services, as well as multimedia facilities and services for video production, conferencing, webcasting and distance education. The Libraries utilize the Ex Libris Aleph system for its Integrated Library System, the Archivists’ Toolkit for archival collection management, and DSpace for its digital repository. Other MIT repositories include: Dome, a second DSpace instance, providing access to a sizable image collection and other digital collections owned by the MIT Libraries; the MIT Geodata Repository for a diverse collection of GIS Data; and MIT’s DataVerse for licensed social science datasets. MIT Libraries maintain memberships and affiliations in arXiv, Association of Research Libraries, the BorrowDirect group, the Boston Library Consortium, DDI Alliance, DuraSpace, HathiTrust, CLIR/Digital Library Federation, the Coalition of Networked Information, EDUCAUSE, North East Research Libraries, OCLC Research Library Partnership, ORCID, and Portico.